Employment Termination Process: Free Flowchart Example

Termination of employment is rarely easy. Whether it's a voluntary resignation or a company-initiated dismissal, the process can be emotionally charged and sensitive for everyone involved.

When an employee leaves on their own terms—perhaps to relocate or pursue a new opportunity—it can still be a difficult adjustment for the organization. On the other hand, if the company must end someone’s employment due to poor performance or more serious issues like misconduct, the situation can become even more complex.
There are also those unfortunate scenarios where neither party wants the separation—such as layoffs driven by cost-cutting measures. In these cases, both the company and the employee may feel the impact deeply.

That’s why it’s crucial for HR departments to manage the termination of employment process with professionalism, consistency, and empathy—while ensuring every step is handled properly.

To support you in this effort, we’ve provided a fully editable termination of employment process flowchart. It’s a practical, ready-to-use example that will help streamline your workflow, ensure compliance, and save you the time of designing your own process from scratch.

Employment termination process flowchart

In fact, few companies are aware of the importance of a well-established, employment termination process flow chart. There are many activities that companies must perform judiciously, a slip-up can have serious consequences, both in respect to finances and reputation.

Therefore, we’ve modeled a very detailed employment termination process flowchart, containing 3 pools and a total of 6 lanes. Check out the details.

Pools and lanes

The employment termination process involves three main process pools:

• Employment Termination – Includes the roles of the HR Department, Manager, and Employee.
• Access Removal and Asset Return – Involves the System Coordinator and the Service Desk.
• Financial Verification – Handled by the Financial Analyst.

It’s important to emphasize that terminating an employee goes far beyond simply issuing a notification. The process includes several critical steps—particularly regarding information security, which becomes even more essential when employees have remote access or interact with cloud-based systems that contain sensitive company data.

Let’s take a closer look at two of the key process pools involved in this procedure.

Employment Termination

In this process pool, there are two possible starting points: one triggered by an employee resignation request, and the other initiated by the company.

A key feature of this flow is a decision gateway, where the manager can either approve or reject the termination. If rejected, the process loops back for necessary adjustments. If approved, it proceeds to the HR department for further action.

Another noteworthy aspect of this pool is that it contains three possible end events. This occurs because two decision gateways in the process provide options to cancel the termination, depending on how the situation evolves.

Access Removal and Assets Return

This section of the employment termination process begins with a notification from the Service Desk indicating that the employee’s contract has been terminated.

The Service Desk then proceeds to disable the employee’s network user profile and email account. Following this, the Systems Coordinator takes action to revoke the employee’s access to all company systems.

The next step involves recovering any company assets and documenting that all required procedures have been completed.

You can see the full details of this process in the diagram below:

Get Your Free, Fully Editable Employment Termination Flowchart

Click the button below to open and edit the diagram Termination of Employement with your free HEFLO Modeler account.

Also, you can also download a complete, professional documentation of this employment termination process flow chart using the link below. The document was generated by HEFLO after capturing all the tasks.

🧠 Want to master the BPMN notation used in this process? Watch the free class below and start modeling like a pro!