New Employee Onboarding Process Flowchart: Accelerate your Results!

The new employee onboarding process flow is an essential part of welcoming and integrating new hires into your organization—especially in larger companies where structured procedures are key. When a new employee arrives on their first day, you have two core goals:

• Make them feel like a valued member of the team right from the start.
• Motivate and prepare them quickly so they can begin contributing to your business.

To guide you through this important phase, we've put together a detailed new employee onboarding process flow chart. It outlines every step and identifies who is responsible for what—both before the new hire’s arrival and throughout their initial days with the company.

Also known as organizational socialization, onboarding is the process by which new employees gain the knowledge, tools, and confidence they need to succeed in their roles and integrate into the company culture.

This process typically involves a mix of formal sessions, training materials, digital resources, and team introductions—all designed to help new hires understand their responsibilities and connect with their teams.

Each department also contributes to the preparation by providing essential items such as network credentials, email access, a workspace, and any necessary equipment.

After all, a well-executed new employee onboarding process flow ensures that new hires not only feel welcomed but are also fully equipped to hit the ground running.

Example of an employee onboarding process flow chart

This process is very complicated, with different activities going on in parallel, which requires the creation of not only lanes but also pools (divided into lanes).

🎙️ Want the full breakdown of the onboarding flow? Tune in to our podcast for a complete walkthrough of the diagram and expert insights on setting your new hires up for success!

Overview of the New Employee Onboarding Process Flow

The onboarding process consists of five distinct pools, each representing a key area of responsibility:

1. Employee Onboarding

Handled by the HR department, this pool includes all administrative routines necessary to initiate the integration of the new employee into the organization.

2. Arranging Furniture

This pool is divided into two lanes:

• Facilities Management Lane: Responsible for organizing and preparing the physical workspace.
• HR Department Lane: Reviews and validates the proposed office layout to ensure it meets internal requirements.

3. Provision of Telephone

In this pool, the Communications/IT team is responsible for arranging and delivering telephone equipment for the new employee.

4. Granting Access and Provisioning IT Equipment

This pool also includes two lanes:

• Service Desk: Manages technical onboarding activities such as user account creation, access permissions, support services, and incident management.
• Service Desk Coordinator Lane: Oversees the IT onboarding timeline, ensuring all equipment and services are delivered before the employee’s start date.

5. Introduction and Induction

This pool is divided into:

• Recruitment and Hiring:The Human Resources team introduces the company, its culture, and values to the new employee.
• HR Lane: Responsible for scheduling the induction and integration sessions.

Get your free, fully editable Employee Onboarding Process flowchart

Click the button below to open and edit the diagram for employee onboarding with your free HEFLO Modeler account.

Also, you can also download a complete, professional documentation of this employment termination process flow chart using the link below. The document was generated by HEFLO after capturing all the tasks.

🧠 Want to master the BPMN notation used in this process? Watch the free class below and start modeling like a pro!